There’s something undeniably romantic about a destination wedding. The idea of exchanging vows in a dreamy location—whether it’s a sun-drenched beach in Bali, a charming villa in Tuscany, or a snow-covered lodge in Hakuba—feels magical. But it's hard enough to plan a wedding in your area code, let alone a destination one.
Having attended several destination weddings as well as hosted our own, I can tell you that success lies in one key principle: being considerate of your guests. This isn’t just your big day—it’s also a trip they’re investing in. So, let’s walk through the key things you need to think about to make it a joy-filled experience for everyone.
1. Choose A Destination That Works for Most Guests
Your dream location should also be practical. You're celebrating a momentous occasion with people dear to your hearts, and it'd be pointless if they couldn't make it. Consider:
- Flight accessibility: Are there direct flights or will guests face multiple layovers?
- Visa requirements: Will international guests need visas or vaccinations?
- Climate and seasonality: You love summer in Greece, but will your guests bake in 40°C heat?
Pro Tip: Check if your location has wedding planners who specialize in foreign couples. They’ll save you from logistical nightmares.
2. Give Guests Plenty of Notice
Unlike a local wedding, a destination wedding requires guests to book flights, hotels, and time off work. Send a Save-the-Date at least 9-12 months in advance. Include key details like:
- Wedding date and venue
- Nearest airport
- Hotel recommendations
- Travel tips (e.g., best time to book flights)
Pro Tip: Create a wedding website with all these details and update it regularly.
3. Be Mindful of Costs (Theirs and Yours)
Destination weddings can be cost-effective for the couple, but expensive for guests. Factor in:
- Average flight and hotel costs
- Transportation between venues
- Group discounts on accommodations
If possible, negotiate discounted room rates and provide affordable lodging options.
In most cultures it is typical for the wedding couples to receive gifts from their invited guests. However, please do not hold this expectation if they are traveling on their expense to celebrate the both of you.
4. Plan Events Beyond the Wedding Day
Your guests are traveling for more than just one day—make it worth their while!
- Welcome dinner or casual drinks the night before
- A group excursion (think winery tour, boat trip, or city walking tour)
- A farewell brunch to send everyone off in style
5. Consider Guest Comfort & Logistics
Some practical things to think about:
- Transportation: Arrange shuttles or provide clear taxi/Uber options.
- Weather-appropriate attire: If it's a beach wedding, let guests know they’ll be walking on sand.
- Language barriers: Provide translations for key information if needed.
6. Legalities & Paperwork
Every country has different marriage laws. Some require residency periods, others demand specific paperwork (looking at you, France). To avoid surprises:
- Research legal requirements well in advance.
- Consider having a civil ceremony at home first, then a symbolic one abroad.
7. Hire A Local Wedding Planner
If you don’t speak the local language or understand the culture, a wedding planner is your secret weapon. They’ll:
- Coordinate vendors and handle logistics.
- Navigate local regulations.
- Save you from last-minute disasters.
8. Have a Backup Plan
Outdoor weddings are beautiful… until it rains. Always have a Plan B:
- Indoor venue option
- Umbrellas or shade structures
- Flexible itinerary in case of bad weather
Final Thoughts
A destination wedding should feel like an adventure, not a stress-fest. The key? Make it as easy as possible for your guests while staying true to your vision. If you take care of the details, they’ll show up ready to celebrate you—and that’s what truly makes the day magical.